Published On: Fri, Jul 1st, 2016

4 Ways To Keep Company Information Secure

The information stored by your company are some of the most valuable assets that you have. You have information about your company – such as employee records, inventory tracking, pricing, business contact information, etc. – and information about your customers as well, such as their contact information and payment records. All of this information needs to be kept safe from the public, and from prying eyes that may want to hack into your systems. If something were to happen to this information, or if it were to become compromised, it could lead to some very serious issues for your business. To keep this from happening, here are 4 ways that you can keep company information secure.

Upgrade Your Operating System

4 Ways To Keep Company Information Secure

No matter what kind of operating system your computers are running, you will want to make sure that you have it updated to its most recent version. When updates to operating systems are released, they typically come with new security features, along with defense against the newest viruses. So for example, Windows 10 is more secure than Windows 8, which was more secure than Windows 7. Make sure that you have security updates turned on for your operating system, so that it remains up to date at all times. If you are running an older operating system, consider making the switch to a newer one as soon as you can.

Protect Personal Devices

In today’s world, protecting information extends past the computers in your office. You now also have to worry about mobile devices that can access your computer network. While many businesses choose to supply mobile devices to their employees, and can thus control the security features that come with them, many employees would prefer to use their existing personal device. The rise of BYOD policies poses a heightened threat to companies, especially when printing is involved. Rather than allowing any device to access the network for printing, companies can control access to the network by using a secure mobile printing solution that allows for mobile device management.

Outsource Payment Processing

It would be very bad for your company if information about your customers was leaked, particularly payment information. Customers want to know that when they work with you, the information they give you about their bank accounts or credit cards will be secure. There is a lot that goes into protecting customer payment information, and trying to handle all of the regulations and requirements can be difficult. This is why many companies choose to outsource this area of their company. By allowing companies like Paypal to handle payment processing, you do not have to worry about protecting the customer’s information, and can instead focus on other areas of your business.

Limit Access

Lastly, it is important to manage who can see what within your company. Not every employee needs to have access to every file, and by limiting this, you can decrease the chances of something being leaked. There are many ways to limit access, such as password protecting files, and each should be considered within your company. The more information that you have stored, and the more employees you have under your umbrella, the more important it becomes to regulate who has access to certain information.

Make Security A Priority

Don’t wait until something goes wrong before you take a look at your security needs. The best time to make sure that everything at your company is secure is now, so don’t wait too long before beginning. Hopefully with the advice above you can ensure that all of the information your company handles is secure, and keep anything bad from happening to it.

About the Author

- Paul Linus is an eminent online journalist who has been writing news, features and editorials on different websites from across the world for about a decade.